What are Database Values?
Database values (or DB Values) are individually defined sets of data that each church can manage and adjust as they see fit. You can get to Database values by going to the SETTINGS tile, then clicking on the DATABASE VALUES tab on the left menu.
How are Database Values used?
Database values don't necessarily carry any specific functionality in and of themselves. For each database value class, a church can define as many instances of that database value type. For example, you could create several Event Types. You might create a "Worship Service" type, a "Staff Meeting" type, and a "Community event type". These types of events don't carry any functionality with them, but they are a way of categorizing your events. You could then create a calendar view that only includes "worship service" events, or only "meeting" events. This type of use is found all throughout Seraphim. Database values can help you to organize your churches data across the Seraphim database.
Adding / Editing Database Values:
- Go to the SETTINGS TILE
- Click on the DATABASE VALUES tab on the left
- Select the value list type in the drop-down that you'd like to adjust or add to
- To add a new value to the list, click on ADD VALUE
- To edit an existing value, click on the value in the list to highlight it, and click on EDIT VALUE
- After Adding/Editing, make sure to hit SAVE!
- The New item will now be available in the applicable drop-down menus throughout the system.
Maybe you group your 18-year-olds in with younger teenagers. The Age Group DB Value allows you to customize your own types of age groups. The age group selection is then made on each member profile.
In the Facilities Tile, you can track exhaustible resources. Are you having a kid's event on Saturday? How many chairs do you need? You can then track how many resources are being used at each event. Use Resource Types to group your resources and monitor usage. The Resource appears under each individual resource within the Facilities tile.
Not only can Seraphim track family relationships, but Seraphim also allows you to track other types of relationships between individuals called "Associations". Association types allow you to build otherwise unknown connections between known members for a better understanding of your church ecosystem. You can access associations under the ASSOCIATIONS tile to create your association maps.
Background Check Method
Many churches require background checks to work with children. However, these background check requirements not only vary state to state but also church to church. You can build background check methods into your database values to track the background checks that apply to your church. The background checks methods appear under the Background Check tab in a member's profile. (You must have the Background check role in order to access this information.)
Through the Small Group finder, members can search for specific small groups that meet their needs. You can define what these needs may be through the Community Participant value. For example, if there are several Young Mothers' small groups, you could create a Community Participant value called "Young Mothers" and assign it to that sub-community. Then, when someone uses the small group finder, they can select that community participant type to find groups that fit that particular criterion. You can assign a community participant "bias" under the PARAMETERS tab on each community under the COMMUNITIES tile.
You may want to create sub-communities within your overarching community. One example of this would be to create small groups as sub-communities. You can create various community types to determine the kind of community you are working with. Community types are attributed to each community under the COMMUNITIES tile.
The departments feature is currently in beta mode, and not yet available to implement. Departments are ways of categorizing rooms within your locations. These do not necessarily represent organizational structures in a conventional manner. Instead, you will be able to use this to define "Kid's classrooms" or "offices".
Event Serving Category
Events may be associated with a specific type of service from other members in the community. You can determine what type of service categories can be associated with each event. You can find the serving categories associated with each event under the EVENTS tile, through the TEAM SERVICE tab.
Event types are used to categorize your events. These may be worship services, staff meetings, or community events. You can then filter your calendar view based upon specific event types. Event types also come into play with event payments and attendance reporting. Each event can be assigned an event type under the EVENTS tile.
Instead of dealing with one giant list of all your financial funds, you can organize them into Fund Folders. Fund folders can be used for your finance team to organize these records according to what works best for your church. Funds are assigned to fund folders under the SETTINGS tile, in the CONTRIBUTIONS AND FINANCE tab.
Not all schools are the same. As such you may want to enter specific grade types for your church. Grades appear on the general member profile.
You can define various group leadership roles for your community. These would often take the form of "Small group leader" or "Prayer team coordinator". These are folks that aren't necessarily found in your weekly bulletin. You can find the Group leadership role on in the communities member list under the COMMUNITIES tile.
Groups are the backbones of Seraphim. You can use groups for organizing, reporting, or even communication. You can organize your groups into various group types to easily find the groups you're looking for. Group types appear under the Directory when searching for groups through the Group tab.
How can we help?
This DB Value is designed to match the options that you include on your contact cards. These often take the shape of simple check boxes. Is someone interested in getting baptized? Or maybe they would like to become a member. If you'd like to incorporate this into Seraphim, you can track what fields someone filled out on a contact card under the CONTACT CARD tab on each member's profile.
How did you hear about us?
You can also track how members found out about your community. Maybe they were brought by a friend, or maybe they saw an advertisement for your weekly services. The "How did you hear about us?" field is located on each member's profile under the MEMBERSHIP tab.
In some denominations, when members transfer from one community to another, there are clear processes in place to track the method by which this new member joined. The Joined By field can be located under the MEMBERSHIP tab on each individual's member profile.
Leadership roles are the more public roles found within a church, such as Senior Pastor or Executive Pastor. You can find the leadership role designation on the member's profile under the MEMBERSHIP tab.
Seraphim offers a robust communication tool through Letters. Letters can be used to communicate with large populations of your community. But finding the right letter in a long list can be tough. As such you can organize your letters into Letter Categories or Letter Folders. These can be found under the LETTERS tile. Each letter can be assigned to multiple folders. It's up to you!
Life Event Occasions
Your community may want to track specific life events for reporting purposes or grouping functions. You can create life events that can be tracked on each profile. Life Events could be the birth of a child, death of a spouse, or high school graduation. The life events can be found on the member profile under the LIFE EVENTS tab.
Member status is arguably one of the most important database values in the system. Each church identifies these differently, but in order for profiles to function properly, every profile must be assigned a membership status. The member status is assigned on the individual profile level, under the MEMBERSHIP tab.
Military Branch and Military service
If you'd like to keep track of who has served in the military, you can do so by building out the Military Branch and Military service database values. These fields appear on the member's general profile.
Name Secured By
If you'd like to track how you're getting to know new members in your church, you can use the "Name Secured by" field to select how you're gathering this information. These can be specific names of individuals, or these can be general processes such as "Visitor's Desk" or "Contact card". You can find the "Name Secured by" field on the member's profile under the MEMBERSHIP tab.
Profile Note Types
Another very important DB Value is the Profile note types. Each admin can then be granted visibility to the note types that you choose for that individual. Perhaps you want to track counseling notes for one team, or bereavement notes for another. Either way, these notes can stay as private or as public as you like for your admin team. Notes can be added to a member's profile through the NOTES tab. Note visibility permissions can be configured under the PERMISSIONS tile through the NOTES PERMISSIONS tab.
Reason for Removal
For one reason or another, a member may need to leave your community. If you'd like to track why someone has left, you can use the Reason for Removal DB value. For example, you could have the option of "Moved for work" or "Joined a neighboring church". This field can be found on the member's profile under the MEMBERSHIP tab.
Along with Resource types, you can also track resource conditions. For a church that has a lot of resources to keep track of, you can make sure that you can keep on top of the quality and stewardship of your resources. Resource conditions appear on the FACILITIES tile, under the RESOURCES tab.
Seraphim can also help your teams work together through projects and tasks. You can further define your tasks through Task Types. Task types appear on each individual task during the creation of the task through the Lobby. You can also assign tasks to the member's profile by clicking on the ASSIGN TASK button.